Living Together Guidelines December 2012
As Moving Together transitions into “Living Together”, TriMet’s commitment to an efficient, flexible and technologically improved business environment becomes a reality. These are guidelines for all employees upon relocation to the improved work spaces at Harrison Square and Center Street and should be used as the model for all of our facilities. It reflects a work environment that supports wellness, collaboration and productivity.
• Safety Ensure individual and common work spaces do the utmost to create an “injury free” environment.
• Productivity Allocate resources to promote employee productivity that benefits customers.
• Wellness Promote employee health and well-being.
• Collaboration Foster collaboration and productivity by enabling access and interaction between team members. This means spaces are well-planned and appropriately equipped for flexible use. Shared experiences are increased and improved through a higher level of surrounding awareness and crosssocialization.
• Efficiency/Sustainability Promote energy efficiency and sustainability. This includes the use of space and cost of real estate. Improve access to natural light in more work spaces. Implement an open, flexible design that will adapt to changes in storage and seating over time. Encourage and facilitate use of electronic tools and a reduction in paper storage.
• Environment Use “The Golden Rule” in personal and common work spaces. Be respectful of the activities and people around you.
New Work Environment—Values and Guidelines
1. All TriMet facilities are Smoke-Free.
2. Animals, other than those performing verified service, are not permitted within the office work environment.
3. An employee committee for both Center Street and Harrison Square will be formed to help further develop building specific information.
4. Please also see the Business Practices Manual for information about supplies, furniture, storage and other business procedures. It will be located on TriNet.
Living Together Guidelines
Living Together Guidelines December 2012
Employee Work Spaces
1. Use appropriate voice volume in your work space and in aisles.
2. Use headphones for electronic devices and keep all personal cell phones on silent/vibrate.
3. Keep work surfaces tidy and professional.
4. Keep personal/work items within the height and perimeter of your work space.
5. Coats should be kept within personal work space.
6. TriMet will not service or maintain plants in the indoor work environment.
7. Conference Calls on Speaker Phone must be conducted in an enclosed room.
8. Bikes are to be stored in designated areas; no bikes to be brought inside of buildings or into work spaces. Day lockers are available in the bike enclosure on a first occupied basis and should be used to store wet rain gear.
9. No use of space heaters is permitted anywhere in the office facilities.
Common Spaces and Aisles
1. No furniture or equipment can be added to aisles between work stations.
2. No furniture or equipment shall be added or relocated within common spaces.
3. Collaboration areas are intended to be easily available for “point-of-use” lay down of large documents, set-up of portable computers, etc., and should be cleared of all work equipment and supplies upon completion of collaborative work.
4. Hotel Stations are to be used for temporary or for “touch-down” space for TriMet employees who have a permanent work space in an alternate location.
5. Break Rooms are designed for all food preparation and dish cleaning.
6. TriMet will provide microwaves, toaster ovens, chilled water dispensers, and refrigerators in each large break area.
7. Coffee availability and servicing will be determined by each building committee.
8. Conferencing spaces are intended to be open for all use—no room is to be designated for exclusive use other than when scheduled through the designated procedures.
9. Huddle Rooms are meant to be used for private phone calls, impromptu two to three-person meetings and spontaneous conversations. These rooms are unassigned and unscheduled.